Networking locations

Overview

In Networking → Locations you manage all physical locations of your networking area (e.g. tables, lounges, rooms).
These locations are later shown as the location in networking meetings and help you plan capacities and routes. Locations are automatically assigned to meetings and cannot be manually set or chosen per meeting.

The list shows all locations assigned to the event. Individual locations can be deactivated if they should no longer be used for new meetings.

Features

List locations

1. Open the desired event.
2. Navigate to Networking → Locations.
3. In the table you see:
   • the name of the location,
   • the status (active/deactivated),
   • the creation date.

Create new networking location

1. In the list click "Add location" (button in the list view).
2. Enter the location name (e.g. "Networking table 1", "Side stage", "Meeting room A").
3. Save the location.
4. The new location is then available for networking meetings.

Edit location

1. Open the desired location from the list (click the row).
2. Adjust the name if it has changed.
3. Save the changes.
4. Existing meetings will automatically display the new name.

Delete / deactivate location

When deleting a location a safety mechanism applies:

1. Delete if unused
   • If the location is not used in existing meetings, it can be deleted completely.
2. Deactivate if already used
   • If deletion detects that the location is used by existing meetings, it is not deleted, but instead:
     • marked as deactivated (Status = Deactivated),
     • shown with a warning in the UI.
   • Deactivated locations:
     • remain visible in history and existing meetings (participants will still try to meet there),
     • but can no longer be selected for new meetings.

Fields

1. Name
   • Plain‑text name of the location shown in the organizer UI and meeting overviews.
   • Choose names that your team and participants can clearly identify (e.g. numbering + room name).
2. Status
   • Indicates whether the location is active or deactivated.
3. Created at
   • Date when the location was created (for traceability).
4. Deactivated hint (only for existing locations)
   • When the location is deactivated, a red hint indicates that it is no longer available for new meetings.

Usage

• For each networking setup, create all available locations before you plan meetings.
• Use the deactivation feature if your setup changes (e.g. fewer tables, rooms closed), without losing historical data.
• Combined with networking time slots this gives you the foundation for clean matching and a realistic room plan for your event.