eradiant docs

Program timetable

Overview

The program timetable view is an internal overview for organizers.
Here you see all program items of your event as a timeline – sorted by days, times and rooms/locations.

Unlike the public program overview on the event website, this view is specifically designed so that you can:

  • keep all rooms in view in parallel,
  • detect collisions between program items (e.g. two talks at the same time in the same room),
  • see gaps in the daily schedule (e.g. breaks, unused rooms),
  • realistically plan start and end times of items.

Structure of the view

Left column: time axis

  • The left column shows the day in hours (00:00–24:00).
  • Each program item is displayed at the appropriate position on this axis according to its start time and duration.

Top row: rooms/locations

  • Each additional column stands for a location or room of your event.
  • The column header is the location name (e.g. "Main Stage", "Workshop room 1", "Lobby").

Rows: event days

  • Each event day has its own block with date.
  • Below you see the hour lines and all program items scheduled for that day.

Program cards in the grid

  • Each program item is shown as a card in the corresponding column (room) and at the correct height (time).
  • The height of the card roughly reflects the duration of the item.
  • Items without time or location are not shown here.

Special indicators

Area before event start / after event end

  • The area above the actual event time and below the end is hatched.
  • This lets you see at a glance when the actual program period of a day starts and ends.

Overlapping program items in the same room

  • When two items overlap in time in the same location, they are displayed side by side and highlighted in the same row.
  • This makes it immediately visible that there is a collision and you should adjust times or rooms.

Typical usage

Fine‑tuning the schedule
Use this view after creating program items to check whether the schedule for each day makes sense:

  • Are welcome, breaks and closing well distributed?
  • Are there time buffers between sessions?

Room planning and capacities

  • Check whether important items are running in parallel to others in different rooms.
  • Ensure that parallel sessions are reasonably distributed across rooms.

Team alignment

  • The view is well suited to discuss the daily schedule with your organizing team.
  • Everyone can see at a glance what happens in which room and where changes are needed.

Limitations

  • Only program items with date, start time and location are shown.
  • The view is internal for organizers and does not replace the public program page for participants.