eradiant docs

Edit event program

Overview

In the event program area you manage all program items of your event. You can create new program items, edit existing ones, store internal notes and maintain additional information such as speakers, tags or participant numbers.

Features

Edit program items

  1. Open the event whose program you want to edit.
  2. In the left menu, go to the program area and select the "Event program" tab.
  3. In the list, select an existing program item (click to the left of the title).
  4. Change the information you want to update.
  5. Click "Save" (bottom right in blue).

Create program item

  1. Open the event and go to Program → Event program.
  2. Click the plus icon at the top right above the list.
  3. Fill in the required fields (e.g. title, date/time).
  4. Optionally add more information such as description, location, speakers or tags.
  5. Click "Save" (bottom right in blue).

Delete program item

  1. Open the desired program item in the edit view.
  2. Click "Delete" (bottom right in red).
  3. Confirm deletion in the dialog.

Felder

Public program data

  1. Title: Public title of the program item (required, shown on the event website).
  2. Description: More detailed description of the item (e.g. content, target audience, flow).
  3. Time: Start time of the program item.
  4. Date: Date on which the item takes place (must match an event day).
  5. Duration: Duration of the item (e.g. 30 min, 1 h; can also be "no duration"). Note: You can enter a custom duration; use the "HH:MM" format for that.
  6. Status: Visibility and state of the item:
    • Private: Not visible publicly.
    • Published: Visible on the event website.
    • Cancelled: Item is publicly marked as cancelled.
  7. Images: One or more images for the item (e.g. header image, speaker photos).

Location (public)

  1. Assigned location: Room or location where the item takes place.
  2. The selection is limited to rooms/locations assigned to the event.

Tags (public)

  1. Tags: Keywords categorizing the item (e.g. "Workshop", "Keynote", "Networking").
  2. Tags can be used to filter the program.
  3. Tags must be created beforehand.

Speakers

  1. Speakers: People responsible for the content or on stage for this item.
    • You can add multiple speakers.
    • Order can be adjusted.
    • Per speaker you can choose whether they are shown publicly, only their organization is shown, or no information is public yet.
    • For each speaker you can add a link to the person or institution. This is shown on the public program page (can also be e.g. a LinkedIn link).

Team roles / responsibilities (internal)

  1. Team roles: Members of your team who take specific roles for this item (e.g. involved, photography, on‑site).
  2. You can assign multiple roles to multiple members.

Material & internal notes (internal)

  1. Material notes: Internal notes about required material (e.g. tech, equipment, handouts).
  2. Internal notes: General internal notes about the item that are not shown publicly.

Participant numbers (internal)

  1. Planned participants: Expected number of participants.
  2. Actual participants: Actual number of participants recorded after the event.
  3. Participant comments: Free‑text field for comments on capacity or target group.

Marking (public)

Markable: Controls whether participants can mark this item as a favorite in the frontend. Usage notes:

  • Enabled by default.
  • Should be disabled for specific items (e.g. breaks).

Usage

By editing the event program you structure the content offering of your event. Careful maintenance of fields (title, times, location, speakers, tags) helps your team with planning and participants with orientation in the program.