Accepted appointments

Overview

Under Networking → Accepted appointments you see all confirmed, non-cancelled networking meetings for your event — sorted by start time.

The page is a read-only overview for org teams: you see at a glance who meets when and where. Appointments are created in the participant networking frontend (chat, appointment proposal, mutual acceptance). In this admin view you do not create or edit appointments.

Prerequisite: Networking must be set up for the event (Networking locations, Time slots, optionally Participant properties / filters).

How appointments appear in the list

1. Participants are visible in event networking (e.g. via ticketing sync, external participants, or event sync).
2. Two people start a networking chat and propose an appointment in an available time slot.
3. Both accept the appointment in the networking frontend.
4. ERADIANT automatically assigns a networking location.
5. The appointment appears here — as long as it was not cancelled.

Cancelled appointments are not shown. Declined proposals or cancelled suggestions before confirmation also do not appear.

Features

View appointment list

1. Open the event.
2. Navigate to Networking → Accepted appointments.
3. The table loads all confirmed appointments, sorted by Start ascending by default.

Search appointments

Use the search bar to filter the list. Search covers:

• Location (networking location name)
• Participants (display name including institution and position)

Search works with multiple words: all entered terms must appear in location or participant text.

Sorting

Default sort follows the start time of the assigned time slot. You can change order via column headers.

Columns

1. Location
   Name of the assigned networking location (e.g. “Networking table 3”). You create locations in the admin area; assignment to the meeting is automatic.

2. Start
   Start of the assigned time slot — date and time in the event timezone.

3. End
   End of the assigned time slot.

4. Participants
   All involved people, formatted over multiple lines:
   First name Last name | Institution, Position
   Multiple people are separated by · (typically a 1:1 meeting with two participants).

What you cannot do here

• Create, reschedule, or cancel appointments
• Manually assign locations or time slots
• Edit individual appointments

Participants use networking on the event website or in the networking view for that. As an org team you control the framework via time slots, locations, and participant visibility.

Usage

• Before the event: check whether enough time slots and locations exist for expected meeting density.
• On event day: monitor ongoing and upcoming meetings, assess location utilization, react on site if bottlenecks occur.
• Follow-up: evaluate networking activity — combined with event statistics (networking chats, appointments) and participant properties / filters.

Interaction with other networking areas

| Area | Role for accepted appointments | |------|--------------------------------| | Time slots | Defines when meetings can take place | | Networking locations | Defines where meetings take place (automatic assignment) | | Participant properties / filters | Controls visibility and filters in the networking participant list | | Event statistics | Metrics for chats, messages, and appointments over time |