eradiant docs

Program website process

For your event program to be clear and up to date for participants, several building blocks must work together:
program items, institutions, speakers, locations, program tags and visibility settings on the website.

This page guides you through the process step by step – from program management to the published program page.

1. Create the program

First, you create the event’s program items.

  • In the event, open the Program submodule.
  • Create an entry for each program item (e.g. talk, panel, workshop, break).
  • Fill in at least:
    • title
    • description
    • date, time, duration
    • (later) location, speakers, tags

Learn more: Event module – program

2. Create institutions

For speakers to be displayed correctly, you should store their institutions (companies, organizations, departments, etc.) in the contacts module.

  • In the contacts module, open the Institutions submodule.
  • Create an entry for each relevant institution or update existing ones.
  • Add name, type and any additional metadata.

Learn more: Contacts module – institutions

3. Create speakers (with role at the institution)

Speakers in ERADIANT are contacts that are related to institutions.

  • In the Contacts submodule, create contacts for speakers (if they do not exist yet).
  • Link contacts to the appropriate institutions and roles (e.g. “Managing Director”, “Professor”, “Founder”).

This allows the program website to show both the speaker’s name and their institution/role.

Learn more: Contacts module – contacts

4. Add speakers to program items

Now you link program entries to the right speakers.

  • In the event module, open the desired program item.
  • In the Speakers area, add the contacts you created earlier.
  • For each speaker define:
    • whether they should be shown publicly,
    • whether only the institution should be shown,
    • optional public links (e.g. LinkedIn, website).

These details are later displayed on the program page – depending on visibility settings.

Learn more: Event module – program

5. Create locations

Each program item should be assigned a location so participants know where it takes place.

  • Open the Locations submodule in the event module.
  • Create all relevant locations/rooms (e.g. “Main stage”, “Workshop room 1”, “Foyer”).
  • Assign the appropriate locations to program items.
  • Then add the locations to the event in the event settings.

Learn more: Event module – locations

6. Create program tags

With program tags you can structure your program and make it filterable (e.g. “Keynote”, “Workshop”, “Networking”, topics).

  • In the event module, open the Program tags submodule.
  • Create tags that group your program items meaningfully.
  • Link the program items to the appropriate tags.

This allows participants to filter by topics or formats on the website.

Learn more: Event module – program tags

7. Configure program visibility

Before going live, you should carefully control what is already visible.

  • Program item status
    • Set the status to “published” when the item should be visible publicly.
    • Use “private” to keep items internal for now.
  • Speaker visibility
    • For each speaker you can control whether:
      • the name is shown publicly,
      • only the institution is shown,
      • or the speaker is not shown at all yet (e.g. while still being confirmed).
  • Typical usage
    • Program items can already be visible while speakers are still “in progress” – in this case you keep the speaker hidden or show only the institution.

Learn more: Event module – program

8. Check the program page in preview

When program, locations, tags and visibility are configured, check how everything looks on the event website.

  • In the event module open the Website submodule.
  • Go to the page where the program is displayed (e.g. a “Program” page).
  • Use the preview feature to check:
    • whether all program items appear correctly,
    • whether tag filters work as expected,
    • how speakers and locations are shown,
    • whether sorting by date/time makes sense.

Learn more:

9. Publish the program page

If everything looks correct, you can publish the program page or release your changes.

  • Make sure that:
    • the page is published (not marked as staging),
    • program list blocks are configured correctly (e.g. filters for event, tag, status).
  • Publish the changes in the website configuration.

From now on, participants see the current program on the public event website.

Summary

The program website process for you consists of:

  • creating program items in a structured way,
  • maintaining and linking institutions and speakers properly,
  • setting up locations and program tags,
  • consciously controlling visibility of program items and speakers,
  • checking the program page in preview and then publishing it.

If these building blocks are maintained well, your audience will get a clear, easy-to-navigate program overview on the event website.